Privacy Policy

We will never giveaway, sell or misuse anything you tell us about yourself. All we ask is that by visiting our website and/or giving us your details, you are accepting and agreeing to the way we use your personal information as we've described it below

Telephone calls

Please note that telephone calls may be recorded for reporting and training purposes

Control of personal information

Personal information gathered by is controlled by Cox Motor Group and its partners located at:

Notification of Changes

If we decide to change our privacy policy, we will post those changes on our privacy policy page so that you are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. If at any point we decide to use your personal data in a manner different from that stated at the time it was collected, we will notify you by email. You will have a choice as to whether or not we use the infomation in this different manner.

Information collection and Use

Cox Motor Group and its partners are the sole owners of the information collected on this website. We will not sell, share or rent this information to others in ways different from that which is disclosed in this policy.

Contact Details

We collect information about you or your vehicle when you:

  • Subscribe to recieve one of our e-newsletters;
  • Order a brochure
  • Register a product or change your vehicle ownership details;
  • Book a service appointment; and/or
  • Submit a question to us or provide us with feedback.
  • Use the live chat service
  • Engage with our authorised repairer network.
  • Enter competitions and promotions.

This information may be used to contact you about the services and products that Cox Motor Group offers, including products provided by our partners, and it will increase the level of service that we are able to offer you.

The information you provide may also be used to analyse and understand customers' and drivers' needs so that your visit, use of our website, applications, customer service centre and authorised repairer network are more useful and enjoyable (we will generally use data amalgamated from many people so that it doesn’t identify you personally).

You are provided with an opportunity to opt out from receiving communications from us or our partners at the time that your details are submitted.


You will be given the opportunity to opt-in or opt-out to having your contact details used for purposes not directly related to our website. For example, when you order a brochure, you can tell us when you provide your details, if you do not want to receive any other information from Cox Motor Group or our partners, or you can let us know how best to get in touch with you with information that may be of interest.

If you no longer wish to receive email promotional materials from us, you may opt-out of receiving these communication at any time, either by replying to the email with "unsubscribe" in the subject line or by contacting us by email.

Personal Information

If your personal information changes (such as postcode, email address, etc), or if we have inaccurate information, we will endeavour to correct, update or remove your personal information from our database. To notify us of a change or inaccuracy, you can contact us by email.

We will not hold your personal information in an identifiable format for any longer than is necessary. If you are a customer or otherwise have a relationship with us, we will hold personal information about you for a longer period than if we have obtained your details in connection with a prospective relationship.

If you would like to access the personal inforamtion that Cox Motor Group or its partners holds about you, please write to us. It may be necessary to charge you a small processing fee.


A cookie is a piece of data stored on your computer's hard drive that contains some minimal information about you. Usage of a cookie is in no way linked to personally identifiable information while you are visiting our website and it actually facillitates your ability to use our site. If you want to disable that cookie, log out or select "delete cookies"; under Internet Options on your tool bar.

For full information on how we use cookies, head to our Cookie Policy.

Third Party Sites

Cox Motor Group and its partners are not responsible for the content of any website that are linked to its site. We will notify you when you are visiting an external site. When entering a third party site, it is your responsibility to ensure that you read the Privacy Policy and Legal Terms & Conditions that apply to that site


Fulfilling our obligations to you may require that we share your information across the dealerships within Cox Motor Group. We may also have to share information with our manufacturers, nominated suppliers and various systems*. However, we will never disclose your details to any unrelated third parties.


We take every precaution to protect our users' information. When users submit personal information via the website, the information is password protected both online and off-line.

Document Retention

Our standard document retention policy is 7 years from date of transaction, for vehicle sales (from June 2023), Deal File Documents are stored electronically via iStoreDOCS and customers are provided with a secure login (provided they have a valid email address) with two-factor authentication so they can access this information. Other documentation is stored at a secure location.

Data Protection Statement

Cox Motor Group and its partners take your privacy seriously and will only use your personal information for the following purposes, to administer your account and to provide the products and services you have requested from us. Informing you during every contact and for marketing purposes gaining your consent about the way your data is both obtained and processed by us, is a legal requirement of The General Data Protect Regulation (GDPR) which became law in May 2018.

We will contact you as advised with manufactures* and our nominated partner suppliers* to ensure the ongoing safety and care of your vehicle and any finance policies are maintained, and where consent is provided the replacement of your vehicle and car related products. If you want us to arrange Finance, our finance providers will conduct an affordability assessment on you before making a decision whether to offer you finance to fund your vehicle, they will conduct credit searches using agencies such as Experian and CIFAS.

We cross check your data with DVLA to ensure accurate and timely communications. We track data using email interaction to understand whether communication reach you e.g. service reminders. We also check driver and vehicle profiles including drive time, vehicle age and type of work due to help prioritse customer contact.

We combine data from various sources* e.g. Service Plan Providers, Vehicle health check systems into one place, to deliver an imrpoved customer experience.

We take steps to ensure that any business that we work with have security protocols and policies in place to manage and record your data privacy and preferences correctly and that your data is stored securely. The security of your data is paramount.

Under the data protection legislation you have the right to:

  • Request copies of your data
  • Request rectification of your data
  • Request to erasure of your data
  • Object to us processing your data
  • Request us to restrict the process and where our systems allow, give electronic access copies of your data in a digital format.

You can exercise the above rights and/or manage your information by contacting us using the details below:

* Manufacturers

  • Honda
  • Mitsubishi
  • SEAT
  • Volkswagen
  • MG

* Nominated Suppliers

  • Honda Finance
  • Volkswagen Financial Services
  • Autotrader
  • Motonovo
  • Barclays
  • Close Finance
  • Alphera
  • Black Horse
  • Motability Finance
  • Zuto
  • Eurodrive
  • Evolution Funding
  • Codeweavers

* Various Systems

  • E-Dynamic
  • CDK (Formally Kerridge)
  • Ebay
  • Ebay Motors Pro
  • Rapid RTC
  • Gumtree
  • Giosg
  • DealerWeb
  • iStoreDOCS